Project Coordinator

What We Do

SMK Services, Inc. (SMK)is a Construction Management and Engineering services consultancy based in Belmont, Massachusetts. Our clients include public agencies, professional engineering firms, general contractors, and subcontractors. We provide services in Project Management, Construction Build Strategy, Scheduling, Engineering Support, Construction Estimating, Claims Analysis and Field Services.

With a growing customer base and an expanding list of services, SMK is currently seeking a Project Coordinator to join our team in the Greater Boston Area.

Company Culture

SMK is an exciting, collaborative, supportive environment where we take pride in the work we do and celebrate our collective success. We cultivate a strong sense of community, one where colleagues’ voices are valued, growth is encouraged, and leadership remains open and accessible. As our firm continues to expand, the successful candidate will help shape and strengthen SMK’s culture alongside us.

Opportunities for Growth

We are a growing business that is quickly and constantly evolving. This growth provides fantastic opportunities for employees to evolve with the business and advance their careers. We strongly encourage and support our colleagues in developing their careers into areas of the business and industry that they find interesting and are passionate about. SMK offers professional development opportunities to broaden employee knowledge and to provide employees with the latest and greatest in industry developments.

Why SMK

SMK is intentionally built as a close-knit, highly collaborative team where people genuinely know, trust, and support one another. Our size allows for real relationships, open communication, and a workplace where individual contributions are visible and valued.

We pride ourselves on creating a warm, engaging, and supportive environment, one where experienced professionals can do their best work without bureaucracy or being lost in the crowd. Leadership is hands-on and accessible, collaboration is the norm, and we care deeply about both the quality of our work and the well-being of our team.

At SMK, you’re not just filling a role, you’re joining a group of professionals who respect each other’s expertise, enjoy working together, and are committed to growing the firm thoughtfully and sustainably.

The Role

As Project Coordinator (PC) you will play a crucial role in the project’s success by ensuring smooth execution of the project. The PC will support the Design group’s project managers, discipline leads and team members with administrative tasks to ensure deadlines are tracked and completed on schedule. You will be working closely with managers to determine what they need and how you can contribute to running an efficient project.  

This position is for you if you are a leader, collaborate well with others, and have great presentation, communication, and organizational skills. Applicants must have a command of clear and concise communication to interact professionally with co-workers while managing people and time.

Key Responsibilities

In this role you will be responsible for carrying out a variety of tasks. Some core responsibilities include, but may not be limited to:

• Updating and organizing project files, such as meeting minutes, progress reports, and design documents.
• Manage submittals and RFIs between the design team and the construction team.
• Maintaining databases, managing FTP site and process workflows to ensure resources and materials are available and allocated appropriately.
• Collaborating with and supporting the project team to maximize productivity and meet milestones.
• Taking and distributingmeeting minutes, following up on the progress of team action items and tasks,and communicating project status and updates to stakeholders.
• Writing and distributing project-related messages, such as letters, memos, electronic mail, and status updates.
• Assisting in the preparation of monthly reports and project presentations.
• Facilitating communication among team members and liaising with the project manager.
• Providing administrative support to project managers and team members when necessary.
• Fostering effective collaboration among team members.
• Seeking opportunities for process improvements and making recommendations.

Key Attributes

• Computer skills, including experience with Microsoft Excel, Word, OneNote, PowerPoint and Outlook.
• Project management and data management software skills.
• Digital literacy.
• Aptitude for problem-solving.
• Keen attention to detail.
• Positive and encouraging personality.
• Leadership skills.
• Collaborative working style and team-player attitude.
• Exceptional communication, presentation, organizational and interpersonal skills.
• Clear and concise communication to interact professionally with co-workers.
• Ability to manage time and people simultaneously.

Qualifications

• A bachelor’s degree in a relevant field with a minimum of three years of relevant professional experience or an associate’s degree in a relevant field with a minimum of seven years of relevant professional experience.
• Valid driver’s license and access to a personal vehicle.
• Authorization to work in the United States.
• Ability to pass background checks as required.
• Ability to pass a drug and alcohol test.

Additional Employment Information

• Full time salaried position.
• Starting salary of $95k/yr to $105k/yr dependent on experience.
• Paid Time Off (PTO) and holiday pay.
• Retirement plan contribution.
• Cell phone allowance.
• Medical and dental insurance.
• SMK follows a hybrid work structure where employees can work remotely and from the office on set days. The ability to work remotely is based on several     factors, including workload demands for tasks that require a high degree of collaboration, in person client meetings, employee training, and employee experience level.
• Work location is primarily office-based, with the opportunity to attend occasional site visits within New England.

Equal Employment Opportunity Statement

SMK provides equal employment opportunity in employment and advancement for all persons regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability, at all employment levels, including the executive level. We do not and will not discriminate against any applicant or employee regardless of race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran and persons with a disability for any position for which the applicant or employee is qualified. Such affirmative action shall apply to all employment practices, including, but not limited to hiring, upgrading, demotion or transfer, recruitment, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship and on-the-job training.

‍To Apply, Please Contact

Recruitment@smkservicesinc.com

30 Church Street, Suite #320

Belmont, MA 02478

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